Privacy Policy

Global Career Incubator (hereinafter referred to as “the Company”) recognizes that the protection of personal information provided by you is an important responsibility of the Company. We will handle and protect your personal information accurately and securely in accordance with the following Privacy Policy, in compliance with the Personal Information Protection Act and other relevant laws and regulations.

1.Personal Information Acquisition

The Company acquires personal information only to the extent necessary for achieving the purposes of use described in Section 3 below. We acquire personal information directly from individuals, with their consent from third parties, and only through other appropriate and fair means*. The personal information we acquire includes name, date of birth, address, phone number, email address, employment history, and other information listed on resumes.

In principle, the Company will not acquire sensitive personal information, such as race, creed, social status, medical history, criminal history, sexual orientation, and labor union activities, without the individual’s consent, except as required by law.

*Examples of appropriate and fair means of acquiring personal information include:

  • – Acquisition from publicly available sources (corporate information, industry information, trade journals, books, the internet, etc.)
  • – Introductions by well-intentioned individuals who are active in related industries.

2.Personal Information Management

The Company takes the following measures to prevent unauthorized access, loss, leakage, destruction, falsification, etc. of personal information obtained:

  • Establishment of an internal information management system and database management procedures
  • Implementation of necessary and appropriate security measures
  • Ensuring traceability of access to personal information

The Company will comply with the applicable laws and regulations regarding personal information in the relevant jurisdiction when providing personal information overseas.

3.Purpose of Use of Personal Information

The Company uses the personal information it collects and holds for the following purposes:

  • Services for Job Seekers

    • Registration of candidates
    • Matching of job seekers with job openings
    • Provision of job information
    • Referral to job companies and provision of information
    • Other related services
  • Improvement of Services

    • Soliciting opinions and feedback to the Company’s services
    • Sending information on seminars, events, campaigns and the Company’s services
    • Statistical processing of registered user profiles for market trend analysis and understanding
    • Other related services
  • Other Purposes

    • Responding to inquiries, complaints and consultations
    • Ensuring traceability of the transfer of personal information with third parties
    • Recruitment and employment management of the Company’s employees

The Company will not use personal information for any purpose other than those listed above without the prior consent of the individual. This includes obtaining consent through written notice or other alternative methods. Please be assured that the Company will never disclose or provide personal information obtained from you to job companies or third parties without your consent.
However, there are some exceptions where personal information may be disclosed without prior consent, as follows:

  • When necessary to protect the life, body, or property of an individual, and it is difficult to obtain the consent of the individual.
  • When necessary for the improvement of public health or the promotion of the sound development of children, and it is difficult to obtain the consent of the individual.
  • When necessary to cooperate with a national or local government agency or its agent in carrying out a legal duty, and obtaining the consent of the individual would hinder the execution of the duty.
  • When requested to disclose personal information by a court, prosecutor, police, bar association, consumer center, or an equivalent authority.
  • When disclosure or provision is permitted by law.

4.Outsourcing

The Company may outsource the handling of personal information obtained for the purpose of providing our services and managing our employees. When outsourcing, we will select outsourcing partners that ensure a sufficient level of personal information protection, conclude confidentiality agreements, and properly supervise them to ensure the safety of personal information。

5.Linking Social Network Accounts

The Company may, with your permission, access and link information that you have made public on your social network accounts (such as LinkedIn) to our services.
By allowing this, you are giving us permission to access the information you have made public on these accounts, and we will use this information in accordance with this Privacy Policy.
For more information about the specific information that is connected on our website, please refer to the terms and conditions of the linked site.

Reference: LinkedIn Privacy Policy
https://www.linkedin.com/legal/privacy-policy

6.Changing, Disclosing, Correcting, Adding, Deleting or Suspending the Use of Personal Information

The Company strives to keep your personal information accurate and up-to-date. If you have any questions about changing, disclosing, correcting, adding, deleting, or suspending the use of your personal information, or any other inquiries about your personal information, please contact us at the following address or contact your assigned consultant.
We will only process your request if we can verify your identity. If you have your information corrected or deleted, we will notify you in a reasonable and appropriate manner.

Global Career Incubator
3rd Floor, Schmidt Toranomon Building, 3-11-9 Toranomon, Minato City, Tokyo, Japan
info@gci-inc.co.jp

Documents submitted to the Company for using our services will not be returned to the applicant or any third party under any circumstances. We may also delete the personal information of registrants without their consent if we determine that it is no longer necessary for us to keep it.

7.Changes to the Privacy Policy

The Company may change this Privacy Policy at any time by posting the revised policy on its website or by notifying you in a reasonable manner. If you continue to use the Company’s services after the revised policy is posted or you are notified of the change, you will be deemed to have agreed to the revised Privacy Policy.

8.Cookies and Analytics Tools

The Company may use cookies on its website to improve your user experience. Cookies are small data files that are created on your device when you visit a website. You can disable cookies by changing your browser settings, but this may limit your ability to use our website.
The Company may also use analytics tools such as Google Analytics to improve your user experience. These tools may collect information about your use of our website, including your IP address, browser type, and operating system. This information is collected and analyzed in aggregate form, and it is not used to identify you personally.

9.Disclaimer

The Company may provide links to other websites that are not operated by the Company for your information. The Company is not responsible for any damages caused to you by using these websites.

 

Enacted on March 1, 2024